Member Management
Keep your student information organised and accessible.
- Contact, address and emergency details
- Parent accounts with linked children
- Member groups such as adults, juniors and circuits
Built for martial arts academies
Run your academy. Not your admin.
Everything you need to manage your members, memberships, payments, attendance and classes, all in one place.
Built for martial arts clubs. Designed to make running your academy simpler. 7-day free trial, no card needed.
Built for the way martial arts academies operate.
- Brazilian Jiu-Jitsu
- MMA
- Boxing
- Kickboxing
- Judo
- Karate
- Taekwondo
Features
Everything your academy needs. All in one place.
Stop juggling spreadsheets, messages and separate systems. Bring your academy management together with MatManager.
Memberships & Payments
Manage membership plans, subscriptions and payment information.
- Weekly, monthly and yearly memberships
- Direct Debit through your own GoCardless account
- Failed payment retries, cash and pay per class
Attendance & Classes
Keep track of attendance and organise your academy timetable.
- Class timetable with days, times and coaches
- Tablet sign-in kiosk at the door
- Full sign-in history for every member
Student Progression
Keep track of student development, gradings and achievements.
- Your own belts, colours and stripes
- Grading history for each student
- Attendance since last grading and leaderboards
Online trial bookings
Beginners courses and coupons
Online waivers with signatures
Automated emails
Member app
Staff roles and audit log
The platform
Less administration. More time on the mat.
A look at the screens you'll use every day. Shown with sample data.
Every member, one click away
Search your members, see their group, belt and membership at a glance, and open their full record with payments, sign-ins, gradings and waivers.
- Families kept together: parents pay for their children's memberships.
- See who is active, disabled, or behind on payments.
- Turn a trial or a course student into a member in a few clicks.
Payments that look after themselves
Members set up a Direct Debit online, straight into your own GoCardless account. MatManager keeps every subscription and payment up to date, and flags the ones that need you.
- Retry a failed payment or collect it again with a new amount.
- Pause or cancel subscriptions without leaving the member's page.
- Cash and pay-per-class payments recorded in the same place.
Attendance taken at the door
Put a tablet at the entrance. Members tap their name to sign in to the class, and every visit is added to their record and your attendance history.
- Unpaid accounts are told to speak to a coach before training.
- Missing waivers and trial students are flagged as they arrive.
- Pay-per-class visitors are reminded to pay before getting on the mat.
An app for your members
Members sign in with a link sent to their email. They can see their membership and payments, the class timetable, their grade and their training, and parents can switch between their children.
- Added to the phone's home screen from the browser, no app store.
- Members download their own signed waivers.
- Your own name and icon on their phone.
How it works
Getting your academy organised is simple.
01
Set up your academy
Create your academy profile and configure your membership structure: your logo, member groups, belts, classes and membership options.
02
Bring your members together
Organise your student information and membership records, and connect your GoCardless account so members can set up their Direct Debits.
03
Manage everything in one place
Use MatManager to manage your academy's day-to-day operations, from sign-ins and payments to gradings and emails.
Why MatManager?
Built around martial arts. Designed for business.
MatManager began as the system one academy built to run itself: members, Direct Debits, gradings and the door. It is now available to every academy.
Made for martial arts
Designed around the needs of martial arts academies: belts and stripes, kids and families, trial classes and beginners courses.
Simple to use
Spend less time navigating complicated administration. Clear screens for the jobs you do every week.
One central platform
Keep important academy information together, instead of spread across spreadsheets, messages and separate apps.
Built to grow
Suitable for independent clubs and growing academies, with staff logins, roles and an audit log of every change.
Pricing
Straightforward software. Simple monthly pricing.
Start with a 7-day free trial. No card needed.
Free
For those starting out
Free
Up to 10 active members
- Members, families and member groups
- Direct Debit through your own GoCardless account
- Sign-in kiosk and attendance history
- Belts, stripes and gradings
- Trial bookings, courses and waivers
- Member app for phones
Starter
For smaller clubs and new academies.
£39 / month
Up to 50 active members
- Members, families and member groups
- Direct Debit through your own GoCardless account
- Sign-in kiosk and attendance history
- Belts, stripes and gradings
- Trial bookings, courses and waivers
- Member app for phones
Growth
For growing academies.
£69 / month
Up to 100 active members
- Members, families and member groups
- Direct Debit through your own GoCardless account
- Sign-in kiosk and attendance history
- Belts, stripes and gradings
- Trial bookings, courses and waivers
- Member app for phones
Every plan includes every feature. Members' Direct Debits are collected by GoCardless, which charges its own fees. Choose your plan at any time during your trial.
Active members are members with a current membership (Direct Debit, cash or card) and pay-per-class regulars. Trial students and past members don't count.
FAQ
Frequently asked questions
What is MatManager?
MatManager is online software for running a martial arts academy. It keeps your members, memberships and Direct Debit payments together with a door sign-in kiosk, class timetable, belt and grading records, trial bookings, beginners courses, online waivers, automated emails and a member app.
Which martial arts can use MatManager?
Any martial art. You set up your own grading system, with your own belt names, colours, stripes and separate adult and junior grades. Clubs that also run fitness or circuit classes can put those members in groups that don't use grades at all.
Is MatManager suitable for smaller clubs?
Yes. MatManager suits a single-coach club as well as a busy academy. Pay-as-you-go students can be marked as pay per class, cash payments can be recorded alongside Direct Debits, and you can add coaches and staff logins as you grow.
Can I manage my memberships?
Yes. You create your own weekly, monthly or yearly membership options, offer them to the member groups they suit, and see who is active, inactive or behind on payments. Parents can hold a membership for each of their children.
Can I manage payments?
Yes. Members set up a Direct Debit online through your own GoCardless account, so payments go straight to you. You can see every payment, retry or collect a failed payment again, pause a subscription, take one-off payments for courses, and record cash payments. GoCardless charges its own fees, and you need a GoCardless account.
Can I use MatManager on my mobile?
Yes. The admin area works in your phone's browser, the sign-in kiosk runs on a tablet at your door, and members get their own app (added to their home screen from the browser, no app store needed) showing their membership, payments, classes and grade.
How much does MatManager cost?
There's a free plan for small clubs, and paid plans for bigger academies. Every plan includes every feature. Every academy starts with a 7-day free trial, with no card needed.
How do I get started?
Sign up with your academy's name and the web address you'd like. We set up your academy and email you a sign-in link, usually within one working day. Then add your logo, connect GoCardless, and set up your member groups, classes and memberships.
Spend more time building your academy.
Take control of your memberships, members and everyday administration with MatManager.
Get started today